Rental property damage recorded right away

A leak, a broken door or mould in the bathroom: damage during the tenancy is best recorded immediately. With photos, a clear description and agreements on who fixes what — signed by both parties.

View an example report →

Your first report is free. No credit card, no subscription.

Why record damage right away?

The longer you wait, the harder it becomes to establish when damage occurred and who is responsible. Under Dutch law a tenant must report defects to the landlord (article 7:222 of the Dutch Civil Code), and minor repairs are the tenant's responsibility (article 7:217). But without a record it often comes down to one word against another.

With Kamerinspectie you record damage in an interim report. For each item you note the description, who takes action, who bears the costs and a cost estimate, with photos as evidence. Both parties sign and you immediately have a PDF for your records or your insurer.

Description of the damage with photos
Who takes action: landlord, tenant or nobody
Who bears the costs, with a cost estimate
Date and signatures of landlord and tenant

Recording damage to a rental property per room

From report to agreement, in one document

Everything you need to handle damage fairly and clearly.

Photos as evidence

Add several photos per damage item. They end up in the report and the PDF automatically.

Clear responsibility

Record who repairs the damage and who bears the costs — or that it is still to be determined.

Cost estimate included

Note the estimated costs, so there are no surprises when settling up later.

Condition per room

Besides the damage, record the general condition and cleanliness of the room.

Signed by both parties

Landlord and tenant sign digitally. That makes the report strong evidence.

Kept for move-out

At move-out you see exactly which damage was already known and which is new.

What to record when there is damage

With these details damage can always be assessed properly later.

The room where the damage is
A clear description of the damage
Close-up photos and photos of the whole room
The date the damage was established
The cause, if known
Who repairs the damage
Who bears the costs and a cost estimate
Signatures of landlord and tenant

Frequently asked questions about rental property damage

That depends on the cause. Normal wear and tear and major maintenance are for the landlord. Damage caused by the tenant and minor repairs (article 7:217 of the Dutch Civil Code) are for the tenant. Record for each item who bears the costs, or note "to be determined".

Wear and tear results from normal use over time, such as faded paint or a slightly worn floor. Damage results from an incident or misuse, such as a hole in a door or burn marks. Photos from the start and of the damage help show the difference.

Preferably right away. Then it is clear when the damage occurred and you can make agreements immediately. At move-out the move-out report shows which damage was already known.

Yes. After finalising you download the report as a PDF in Dutch or English, useful for your records, the tenant or your insurer.

Your first report is free. After that you pay per report or buy a discounted bundle, without a subscription.

Also useful to read

Deposit and damage

Use your reports to back up the deposit settlement.

View →

Move-out inspection report

Establish at move-out which damage is new.

View →

Blog

Proving new damage at move-out: compare with the move-in inspection

To withhold part of the deposit, you have to show which damage is new. The comparison feature puts the move-out and the move-in inspection side by side — per room, while you fill it in.

Record damage before it becomes a dispute

Create a free account and record the damage right away. Your first report is free — no credit card or subscription.

View pricing →