Property condition report without a Word template
A condition report — in Dutch an "opnamestaat" — describes the condition in which the tenant receives the property. Create it room by room, with photos and signatures, and download a clean PDF right away. At move-out you simply compare against it.
Your first report is free. No credit card, no subscription.
What is a condition report?
The condition report is the written description of the property at the moment the tenant receives the keys. Which defects were already there, how clean was the property, what were the meter readings and which keys were handed over.
Dutch law makes it important. If a description was made at the start, the tenant returns the property in that condition, except for normal wear and tear. Without a description, the tenant is presumed to have received the property in good condition (article 7:224 of the Dutch Civil Code). A concrete condition report makes clear to both parties what "good condition" actually was — and prevents disputes about the deposit.
- Condition and cleanliness per room, with photos as evidence
- Existing damage and defects recorded separately
- Meter readings, meter numbers and handed-over keys
- Signed digitally by landlord and tenant(s)
Why not a Word or PDF template?
A template can work, but you quickly run into its limits. Kamerinspectie keeps everything together.
Photos inside the document
No loose attachments or photos in a chat. Photos belong to the right room, meter or damage and end up in the PDF automatically.
Sign on screen
Landlord and tenant sign with a finger or mouse. No printing, scanning or sending it back and forth.
Ready for comparison
At move-out you link the condition report to the move-out report and see how each room was.
Always the same structure
Every condition report follows the same structure, so you never forget anything and reports stay comparable.
Stored securely
All condition reports are kept in your archive. Easy to find years later, without searching through folders.
Straight to the tenant
After finalising you send the tenant a secure download link. Everyone has the same version.
What belongs in a condition report?
Use this list as a check. In Kamerinspectie every section is ready for you.
- Address, date, landlord and tenant(s)
- Condition and cleanliness per room
- Existing damage, with description and photo
- Floors, walls, ceilings, window frames and bathroom fixtures
- Gas, water, electricity and heating meter readings
- Number and type of keys and passes handed over
- Special agreements between landlord and tenant
- Signatures of both parties
Frequently asked questions about condition reports
Also useful to read
Example inspection report
See what a condition report from Kamerinspectie looks like as a PDF.
View →Move-out inspection report
Compare with the condition report at move-out and see what changed.
View →Blog
Move-in vs move-out report: what is the difference?
Move-in report, intake report, move-out report, handover record — the terms are easily confused. Here is the difference, and why you need both.
Read more →Create your condition report in minutes
Create a free account and start right away. Your first report is free — no credit card or subscription.