Document deposit and damage beyond dispute
Most conflicts between tenant and landlord are about the deposit: who pays for which damage? With an inspection report at both move-in and move-out you build watertight evidence, so you can rightfully withhold the deposit — or return it with confidence.
Proof of tenant damage, in black and white
If you want to withhold a deposit, you must be able to prove the damage was caused during the tenancy and does not count as normal wear and tear. A verbal agreement or a few loose photos are often not enough. What counts is a dated, signed report from before and after the tenancy.
With Kamerinspectie you record the condition of the property at move-in and move-out, backed by photos per room and digital signatures from both parties. That gives you one complete file to substantiate a deduction from the deposit — or to show that nothing is wrong.
- Record the starting condition so new damage is provable later
- Photos and signatures turn the report into watertight evidence
- Add a cost estimate per damage item for the final settlement
- A fair file prevents unnecessary conflicts over the deposit
From dispute to documented file
Everything you need to substantiate a deduction from the deposit — or to show that a refund is justified.
Evidence before and after
By recording at both move-in and move-out, you objectively prove which damage was newly caused during the tenancy.
Photos as evidence
Add multiple photos to each damage item. Everything is embedded in the PDF — no loose attachments that get lost.
Cost estimate per damage
Record per damage who bears the cost and what the repair costs, so the deposit settlement is transparent and traceable.
Signed by both parties
Digital signatures in the report show the tenant agreed with the recorded condition.
The date is fixed
Every report is dated and locked after signing. It cannot be changed afterwards — which strengthens its evidential value.
Always retrievable
All reports are stored securely in your archive, even years later. In a dispute, the file is right at hand.
How to build a strong deposit file
The more complete the file, the stronger your position in a dispute over the deposit.
- Create an inspection report at the start of the tenancy
- Record the condition per room with photos
- Have the tenant co-sign the report
- Note the meter readings at start and end
- Create a move-out report at the end of the tenancy
- Compare the final and starting condition per room
- Add photos and a cost estimate per new damage item
- Keep both reports in your digital archive
Frequently asked questions about deposit and damage
Protect your next deposit settlement
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