Deposit & damage protection

Document deposit and damage carefully

Most conflicts between tenant and landlord are about the deposit: who pays for which damage? With an inspection report at both move-in and move-out you build a strong file, so you can rightfully withhold the deposit — or return it with confidence.

View an example report

Your first report is free. No credit card, no subscription.

Proof of tenant damage, in black and white

If you want to withhold a deposit, you must be able to prove the damage was caused during the tenancy and does not count as normal wear and tear. A verbal agreement or a few loose photos are often not enough. What counts is a dated, signed report from before and after the tenancy.

With Kamerinspectie you record the condition of the property at move-in and move-out, backed by photos per room and digital signatures from both parties. That gives you one complete file to substantiate a deduction from the deposit — or to show that nothing is wrong.

Record the starting condition so new damage is provable later
Photos and signatures make your file stronger
Add a cost estimate per damage item for the final settlement
A fair file prevents unnecessary conflicts over the deposit

A finalised inspection report as evidence for the deposit settlement

From dispute to documented file

Everything you need to substantiate a deduction from the deposit — or to show that a refund is justified.

Evidence before and after

Link the move-in inspection for the same property when you record the handover and see the starting condition per tab, next to your new entries. That way you objectively prove which damage was newly caused during the tenancy.

Photos as evidence

Add multiple photos to each damage item. Everything is embedded in the PDF — no loose attachments that get lost.

Cost estimate per damage

Record per damage who bears the cost and what the repair costs, so the deposit settlement is transparent and traceable.

Signed by both parties

Digital signatures in the report show the tenant agreed with the recorded condition.

The date is fixed

Every report is dated. Once signed and finalised, the report can no longer be changed — which strengthens its evidential value.

Always retrievable

All reports are stored securely in your archive, even years later. In a dispute, the file is right at hand.

How to build a strong deposit file

The more complete the file, the stronger your position in a dispute over the deposit.

Create an inspection report at the start of the tenancy
Record the condition per room with photos
Have the tenant co-sign the report
Note the meter readings at start and end
Create a move-out report at the end of the tenancy
Compare the final and starting condition per room
Add photos and a cost estimate per new damage item
Keep both reports in your digital archive

Frequently asked questions about deposit and damage

You may withhold damage that was caused during the tenancy and does not count as normal wear and tear. For that you need evidence: an inspection report at move-in and move-out with photos and signatures. Kamerinspectie provides that evidence but does not give legal advice — consult a specialist if in doubt.

Normal wear and tear is ageing from normal use (for example light marks) and is for the landlord's account. Damage is harm caused by careless use and may, in principle, be withheld from the deposit. A report with photos from before the tenancy helps demonstrate the difference.

By recording the condition of the property at both move-in and move-out. Link the move-out report to the earlier move-in inspection and, while filling it in, you see the starting condition next to the final condition for each room. The difference between the two reports — backed by dated photos and signatures — shows the damage was caused during the tenancy.

Yes. When you create a report you link an earlier, finalised report for the same property. While you fill it in, that inspection appears per tab in a collapsible comparison panel, so you see the starting and final condition side by side. Ideal for substantiating which damage is new for the deposit settlement.

A dated report signed by both parties with photos has strong evidential value. The more complete the file (move-in and move-out, photos, meter readings), the stronger your position in a dispute.

Yes. Despite the name Kamerinspectie ("room inspection"), it works for any rental: a room, student housing, apartment or family home.

Also worth a look

Move-in inspection report

Record the starting condition so new damage is provable later.

View →

Move-out inspection report

Compare the final condition with the start and substantiate the settlement.

View →

Blog

Normal wear or damage? Here is how to tell the difference

One of the most common questions at the end of a tenancy. What counts as normal wear, what counts as damage — and how do you document it properly from the start?

Protect your next deposit settlement

Create a free account and start right away. Your first report is free — no credit card or subscription.

View pricing →