At the end of a tenancy everything comes down to one question: which damage was newly caused, and what was already there at the start? The answer decides whether you can justifiably withhold part of the deposit. A vague recollection or a few loose photos are rarely enough — you need a substantiated comparison between the starting and final condition.
Why the difference is the evidence
The value of a move-out report is not in the report itself, but in the difference with the move-in inspection. Only when you place both moments side by side can you objectively show that a scratch, stain or dent was not there at the start. That difference — backed by dated photos and signatures — is your evidence for the deposit settlement.
Compare right while you fill it in
With Kamerinspectie you no longer have to lay two documents next to each other. When you create the move-out report, simply link the earlier, finalised move-in inspection for the same property. While you fill it in, that inspection appears per tab in a collapsible panel, next to your new entries.
So for each part you see, at a glance, what has changed:
- Rooms — the earlier condition and cleanliness per room, next to the new assessment
- Damage — what was already recorded, so you only add the new damage
- Meter readings — the starting readings next to the final readings
- Keys — what was handed over and what comes back
- Agreements — earlier agreements that are still relevant
You never start from a blank page: the starting condition sits right beside you, exactly when you need it.
Start with the move-in report
Comparing only works if there is something to compare against. So always record the starting condition with a move-in inspection report. That is the baseline the whole handover rests on. At the end you then create the move-out report and link the move-in inspection to it.
Does a property not have an earlier report yet? The comparison appears automatically the next time you start a report for that property.
A stronger file, fewer disputes
A fair, traceable comparison prevents back-and-forth at the end of the tenancy. The tenant sees exactly which damage is new and why, and you have a complete file should it ever come to a dispute. Not legal advice, but the evidence with which you substantiate your position.
That turns the handover from a snapshot into a substantiated comparison — which is exactly what a fair deposit settlement needs.