Handing over a rental property goes most smoothly when you follow a fixed list. That way you forget nothing, and both tenant and landlord know where they stand. Below is a practical checklist you can work through point by point.
Before the handover
- Get out the move-in report to compare against
- Schedule the handover with the tenant at a calm moment
- Make sure the property is empty and cleaned
Per room
- Floor, walls and ceiling: compare with the starting condition
- Kitchen and appliances: does everything work, is everything clean?
- Bathroom and toilet: check for limescale, leaks and damage
- Windows, doors and locks: do they open and close properly?
- Take a photo of anything that stands out
Meter readings
- Note the final readings for gas, water, electricity and heat
- Take a photo of each meter
- Compare with the readings at the start for the final settlement
Keys and access
- Count the returned keys and passes
- Compare with the number handed over at the start
- Note any missing keys
Damage and final settlement
- Record new damage with photos and a description
- Decide what is normal wear and what is damage — read more at deposit and damage protection
- Add a cost estimate per damage item
- Discuss the deduction from the deposit
Wrapping up
- Have the tenant and landlord sign the move-out report digitally
- Send the tenant a copy of the report
- Keep the report in your archive
In practice
With this checklist you miss nothing. The easiest approach is to record the handover digitally straight away, so photos, meter readings and signatures all end up in one report. With Kamerinspectie you work through the checklist room by room and end up with a complete PDF right away — for you and for the tenant.