When you create a new report in Kamerinspectie, you are taken to an overview of tabs. Each tab covers one part of the inspection. You work through them step by step, and at the end you and the tenant sign together. Here is how it works.
Step 1: Basic details
You start with the basics: the date of the inspection, the type (start of tenancy, end of tenancy or mid-tenancy), the address and the name of the tenant. If there is a second tenant, you add them here too.
You can also note the start and end dates of the tenancy agreement, and any general remarks about the situation — useful if something out of the ordinary comes up on the day of handover.
Step 2: Rooms
Which rooms are you including in the inspection? In this tab you select the rooms that belong to the property — living room, bedroom, kitchen, bathroom, hallway, storage or balcony. If a room is not listed yet, you simply add it.
That way the report always fits the specific layout of the property.
Step 3: Room condition
For each room, you record the condition: how is the state of the space, how clean is it and is there anything worth noting? You add a description and photos per room.
This is the heart of the report. Nothing complicated — just walk through each room, describe what you see and take a few photos. The app guides you through all selected rooms in turn.
Step 4: Keys
Which keys are you handing over? You note the type of key, the number and optionally a key number or remark. Photos are optional but can be useful.
If a key turns out to be missing at the end of the tenancy, you know exactly what was handed over at the start.
Step 5: Meter readings
Gas, water and electricity — you record the opening reading for each meter, including the meter number. For electricity, you can also enter a second tariff if applicable.
Take a photo of each meter. That way there is never any dispute about what the reading was on the day of handover.
Step 6: Damage
If anything is already damaged at the start, you record it here. For each item: a description, who should take action and any estimated costs. That makes it immediately clear what was already there — and what therefore cannot be charged to the tenant.
Step 7: Agreements
Are there any arrangements that are not covered in the standard tenancy agreement? Garden maintenance, cleaning on departure, agreements about repainting — you add them here. Everything that was agreed verbally is now in writing.
Step 8: Attachments
Are there extra documents or photos that belong to the report but are not linked to a specific room or damage item? You upload those here. You can also add any additional remarks that do not fit anywhere else.
Step 9: Signing
The final tab is the most satisfying one: here you and the tenant sign the report together. You first see an overview of everything that has been entered — rooms, meter readings, keys, damage, agreements — and then you both sign on the screen.
If you choose 'final', the report is closed and immediately available as a PDF. Done.
Start to finish in fifteen minutes
With Kamerinspectie you work through all parts of an inspection step by step. You can save the report as a draft and come back to it later — handy if you want to walk through the property first and fill in the details afterwards.
The result: a fully documented report, signed by both parties, ready as a PDF straight away — in Dutch or in English.