Most tenants are decent people. They pay on time, take care of the place and leave without any fuss. But even in the best rental relationship, there can be some confusion at handover. Who caused that scratch on the floor? Was that damp patch already there at the start? Not because anyone is acting in bad faith — but simply because nobody quite remembers.
A good inspection report solves that. Not as a weapon, but as a shared reminder for both sides.
Clear for everyone, not just the landlord
An inspection report is not a tool to catch tenants out at the first opportunity. It is a shared document where landlord and tenant together establish the condition of the property at the start of the tenancy. That is reassuring for the tenant — who knows exactly what they are and are not responsible for. And it is helpful for the landlord — who does not have to guess afterwards what has been newly damaged.
Everyone starts with a clean slate. And that is there in black and white.
What does an inspection report actually solve?
Most misunderstandings at the end of a tenancy are not about major damage, but about small things. A burn mark on the kitchen worktop. A door frame that has been scratched. A drawer that no longer closes properly. Without documentation, nobody can remember whether that was already there or not.
With an inspection report at the start, it is simple: anything that looks different in the final report compared to the initial one changed during the tenancy. No discussion, no awkward conversation. Just facts.
From paper to digital: what changes?
Many landlords still work with a Word document or an old form. That works, but it has some drawbacks:
- Photos are separate files that still need to be saved and linked separately
- A paper form gets lost easily, especially after a year or two
- Signatures are harder to tie to the right version of a document
- Looking up old reports takes more time than you want to spend
With a digital report, everything is in one place. Photos are embedded, the signature is part of the same document and you can find any report within seconds — even if it was two years ago.
When do you make an inspection report?
There are three moments where it is standard good practice:
- At the start of the tenancy — You record the initial condition together. This is the reference point for everything that follows.
- At the end of the tenancy — You compare against the initial report. What has changed? What is normal wear and what is new damage?
- In between — Useful for long-term tenancies. Just a quick check to see how everything is holding up.
At each of these three moments, a good report is the foundation for a conversation without any fuss.
Just a nicer way to work
Kamerinspectie is built for landlords who want to do things properly, without it taking up much time. You walk through the property, add a description and photos for each room, note meter readings and keys, and sign together with the tenant. The report is then immediately available as a PDF — in Dutch or in English.
No hassle with loose files. No searching around afterwards. Just a clear report that works for both parties.